Time spent on notes each year
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Free tool · no sign-up
What meeting notes cost your team
Enter your own numbers. The calculator shows how many hours a year go into writing up and searching meeting notes, what those hours cost, and what you pay for AI notes licences on top. It doesn't assume that any tool saves a particular amount of time, so the result is the cost of the work as it is today.
What that time costs each year
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AI notes licences each year
- What you pay today
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- Recordist Free for the same people
- $0
- Recordist Pro for the same people
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Recordist Free records, transcribes and searches without limits, with 14 days of every Pro feature and then 3 AI notes a month. Pro is $6 a month per person; its checkout isn't open yet. Recordist is a Mac app (Apple silicon, macOS 14.6 or later).
How the numbers are worked out
Hours a year are the people, times the working weeks, times the minutes each person spends writing up notes and searching for what was said, divided by sixty. The cost is those hours times the hourly cost you entered. Licences are the per-seat monthly price times twelve, times the people.
The calculator leaves out things that are real but hard to price: a decision that gets re-argued because nobody wrote it down, a candidate's answer remembered wrongly, or a follow-up that never went out.
What changes with notes written for you
With Recordist, a call is transcribed on your Mac while it happens and the notes are written a few minutes after you hang up, with the decisions and the action items, each with an owner and a date when those were said. Searching for what was said takes one word. How much of the writing-up time that removes depends on how you work, which is why the calculator doesn't guess.